Write Your Legislators

To find contact information for your local, state, and federal officials, visit USA.GOV.

Helpful hints and tips for writing your Legislators:

    • Address them by “Senator” or “Representative” and their last name.
    • Introduce yourself in the first line with your name. Identify yourself as a constituent (if you are) or as a representative of an organization or an affiliation.
    • Be polite. Use appropriate and respectful capitalization and punctuation. Check spelling and grammar.
    • Be clear and concise. Try to keep your letter as close to 250—300 words as possible, while including enough information about why you are writing to them.
    • Explain your issue clearly and why it is important that you are contacting them. Give enough information for the legislator to understand your position.
    • If applicable, include slides, charts or other documents that support your arguments as attachments.
    • Be specific with your request, ie. tell the legislator the name and number of the bill you are asking them to support or oppose.
    • It is appropriate and encouraged to request a response. Ask what his/her position on the issue is or how s/he will vote on any bills you support or oppose.
    • Offer yourself as a resource if they would like any additional information.
    • Remember any and all correspondence with staff and legislators at a state or government issued email address is part of the public record and is not considered private or confidential correspondence.
    • Don’t forget to include your contact information.
    • Conclude the letter politely with “Sincerely” or “Thank you for your time”.
    • Follow-up with a telephone call. An in-person meeting is worth a thousand letters.


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